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Enhanced Accountability
Document and demonstrate due diligence in vendor selection and ongoing oversight, showing all stakeholders that you take data stewardship seriously.
Privacy
Vendor Privacy & Security Audits - Service
Illuminate Your Supply Chain Data Practices
In today’s interconnected business environment, your organization’s data doesn’t stay within your four walls. It flows through a complex network of vendors, service providers, and business partners, each presenting unique privacy risks and compliance challenges. Our Vendor Privacy & Security Audits service provides the clarity and assurance you need to maintain control over your data ecosystem.
What We Do
Our comprehensive vendor privacy & security audits systematically examine how your third-party partners handle personal information under your stewardship. We go beyond surface-level questionnaires to conduct thorough assessments that reveal the true state of data management practices throughout your supply chain.
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Our Audit Process Includes:
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Data Flow Mapping & Analysis
- Document how personal information in your custody, moves between your organization and vendors. Where it is used, where it is stored and for how long.
- Identify data collection, use, storage, and sharing practices so you are clear at all times what is and is not being done with that personal information you are trusted with.
- Map cross-border data transfers and residency requirements to ensure compliance with all data protection and privacy laws in Canada.
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Privacy Control Assessment
- Evaluate vendor security safeguards and access controls. Vendors have their own Privacy Management Programs and we seek to ensure they are substantially similar to yours.
- We review your vendor’s data retention and disposal practices, ensuring they align with yours. You make a promise to your customers to protect their personal information. We help ensure you do that.
- Assess incident response and breach notification procedures and ensure all Vendors are aware of your Breach Reporting Programs policies and procedures.
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Compliance Gap Analysis
- Compare vendor practices against PIPEDA and CASL requirements at a Federal level.
- Identify provincial privacy law compliance issues (Quebec’s Bill 64, BC PIPA, Alberta PIPA, etc.)
- Evaluate alignment with sector-specific regulations both inside and outside your industry sectors.
Read more about the details of a Privacy Review.
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Contract & Documentation Review
- Analyze data processing agreements and privacy clauses to ensure alignment with your policies and procedures.
- Review vendor privacy policies and procedures, once again to ensure alignment.
- Assess adequacy of contractual protections.
How This Strengthens Your Data Trust Framework
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Risk Mitigation
Identify vulnerabilities before they become incidents, protecting your organization from privacy breaches that could damage reputation and result in regulatory penalties.
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Stakeholder Confidence
Provide customers, employees, and business partners with tangible evidence of your commitment to protecting their personal information.
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Competitive Advantage
Differentiate your organization through demonstrated privacy excellence and transparent data governance practices.
Canadian Legal Compliance Benefits
PIPEDA & CASL Compliance
Ensure your vendor relationships meet federal privacy and spam law requirements for accountability, consent, and safeguarding personal information.
PIPEDA & CASL Compliance
Navigate the complex landscape of provincial privacy legislation, including Quebec’s modernized privacy framework (PPIPS) and western provinces’ private sector acts (PIPA).
Regulatory Preparedness
Stay ahead of evolving privacy regulations and enforcement trends, including potential federal private sector law reforms. Ontario’s Bill 194 has some new obligations around breach reporting a dat protection that must be considered.
Documentation & Evidence
Build a comprehensive audit trail that demonstrates compliance efforts to privacy commissioners and other regulatory bodies. The authorities have to take the position – if it is not documented it does not exist.
Deliverables
Provide regular privacy training for staff. A Privacy Management Program is a continuous improvement project. All of these changes must be communicated to the staff so they, at all times, understand their role in privacy and security of personal information.
- Detailed Audit Report with specific and prioritized recommendations for each vendor.
- Risk Matrix categorizing vendors by privacy risk level, including specific actions that would remediate those risks.
- Action Plan with prioritized timelines for addressing identified gaps, considering inside and outside resources.
- Template Improvements for vendor contracts and monitoring procedures
How This Strengthens Your Data Trust Framework
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Why Choose Our Vendor Privacy & Security Audits
Our team combines deep privacy law expertise with practical business experience, ensuring our recommendations are both legally sound and operationally feasible.We understand the unique challenges facing Canadian organizations and provide tailored solutions that respect your business relationships while strengthening your privacy posture.
Ready to gain visibility into your vendor data practices? Contact us to discuss how our Vendor Privacy Audits can enhance your organization’s data trust and compliance framework.
